The Inspired Recruitment head office is located at Suite 13.02/ 84 Pitt Street, Sydney NSW 2000. Inspired Recruitment is an education recruitment agency. .
We take protecting your personal data very seriously. We collect the information we need to find employment opportunities on your behalf, and to assess your eligibility through the different stages of the recruitment cycle. This information includes CVs, identification documents, educational records, work history, employment, business plans and references. We may also collect sensitive personal data about you, in the form of gender. We only collect sensitive personal data where necessary. We only collect sensitive personal data from you, and further process this data, where you have given your explicit consent.
This policy sets out the types of personal data that we collect and explains:
How and why we collect, store, process and use your personal data.
How long we keep your personal data for.
When, why and with whom we may share your personal data.
The legal basis on which we may collect, store and process your personal data.
The implications associated with refusing to provide us with your personal data.
The different rights and choices you have when it comes to your personal data.
How we may contact you and how you can contact us.
What does this policy cover? What personal data do we collect about you?
We use your personal data to match your skills, experience and education with those required by a potential employer. We will initially collect basic information on you such as contact details, job role and experience and then pass this on to the client in search of personnel. If you are chosen by the client and go through to the next stage, we will then collect more information from you at the interview (or equivalent) stage and onwards in that manner.
The following are the different sources we may collect personal data about you from:
Directly from you. This is information you provide while searching for a new employment opportunity and/or during the different recruitment stages, or during coaching
From an agent/third party acting on your behalf
Through publicly available sources, such as:
Social media, including LinkedIn
Company websites
By reference or word of mouth. For example, you may be recommended by a friend, a former employer, a former colleague or even a present employer.
Articles and marketing literature
Where do we collect personal data about you from? How and why we use your personal data?
Your personal data may be shared with any client organisation initiating a search for personnel. Publicly available data may be shared with any client organisation instructing us on a search including schools, Universities and TAFE institutes. We may also conduct checks to verify the information you have provided and, where we do this, we may share your information with the clients mentioned above.
We retain your information as follows:
Candidate data: Unless the candidate says that they do not want to be contacted, in which case this information is deleted (unnecessary and outdated data will be deleted before this)
Client contact details: Unless the client says that they do not want to be contacted, in which case this information is deleted (unnecessary and outdated data will be deleted before this)
How long do we keep your personal data for?
We retain your information as follows:
Candidate data: Two years from the last point of contact unless the candidate says that they do not want to be contacted, in which case this information is deleted (unnecessary and outdated data will be deleted before this)
Client contact details: Two years after the end of the service contract from the last point of contact subject to us having had no further contact with them during this time (unnecessary and outdated data will be deleted before this)
Who do we share your personal data with?
Your personal data may be shared with any client organisation initiating a search for personnel. Publicly available data may be shared with any client organisation instructing us on a search including schools, Universities and TAFE institutes. We may also conduct checks to verify the information you have provided and, where we do this, we may share your information with the clients mentioned above.
What legal basis do we have for using your information?
For prospective candidates, referees and clients, our processing is necessary for our legitimate business interests. That is, we need the information in order to assess suitability for potential roles, to find potential candidates and to contact clients and referees. We carry out a ‘balancing test’ to ensure that our processing is necessary and that your fundamental rights of privacy are not outweighed by our legitimate interests, before we go ahead with such processing. We keep a record of these balancing tests. You have a right to and can find out more about the information in these balancing tests by contacting us using the details below. If you are shortlisted as a candidate then this may involve processing more detailed personal data including sensitive data such as health information that you or others provide about you. In those cases we always ask for consent before undertaking such processing
In the case of client organisations, we may also store, process and use data, such as contact details, in order to fulfil programmes of work we have been contracted to undertake.
What happens if you do not provide us with the information we request or ask that we stop processing your information?
If you do not provide the personal data necessary, or withdraw your consent for the processing of your personal data, we may not be able to match you with available job opportunities as we will need to delete your data from our records.
Do we make automated decisions concerning you?
No, we do not carry out automated profiling.
Do we use cookies to collect personal data on you?
Our website does not use cookies to collect or store information about you or your web browsing.
Do we use Google Analytics?
We use Google Analytics, which collects anonymous data about our website visitors, including:
What website they arrived from
How long they stay on our site for
Which pages of our site they visit and for how long
What kind of computer they are using.
No personal identifiable data is collected and no data is directly stored by us. All of this falls within the bounds of the Google Analytics Terms of Service.
The right to be informed
You have the right to be provided with clear, transparent and easily understandable information about how we use your information and your rights. We’re providing this information in this policy.
The right of access
You have the right to obtain access to your information (if we’re processing it), and certain other information (similar to that provided in this Privacy Policy). This is so you’re aware and can check that we’re using your information in accordance with data protection law.
The right to rectification
You are entitled to have your information corrected if it’s inaccurate or incomplete.
The right to erasure
This is also known as ‘the right to be forgotten and, in simple terms, enables you to request the deletion or removal of your information where there’s no compelling reason for us to keep using it. This is not a general right to erasure; there are exceptions.
The right to restrict processing
You have rights to ‘block’ or suppress further use of your information. When processing is restricted, we can still store your information, but may not use it further. We keep lists of people who have asked for further use of their information to be ‘blocked’ to make sure the restriction is respected in future.
The right to data portability
You have the right to obtain and reuse your personal data for your own purposes. For example, if you decide to switch to a different search firm, you must be able to move, copy or transfer your information between our IT systems and theirs safely, easily and securely, without affecting its usability.
The right to object to processing
You have the right to object to certain types of processing (i.e. if you no longer want to be contacted regarding potential career opportunities).
The right to lodge a complaint
You have the right to lodge a complaint about the way we handle or process your personal data with your national data protection regulator.
The right to withdraw consent
If you have given your consent to anything we do with your personal data, you have the right to withdraw your consent at any time (although if you do so, it does not mean that anything we have done with your personal data with your consent up to that point is unlawful). This includes your right to withdraw consent to us using your personal data for marketing purposes.
Your requests
We usually act on requests and provide information free of charge. However, we may charge a reasonable fee to cover our administrative costs of providing the information for:
Baseless or excessive/repeated requests, or
Further copies of the same information.
Alternatively, we may be entitled to refuse to act on the request. Please consider your request responsibly before submitting it. We will respond as soon as we can. Generally, this will be within one month from when we receive your request but, if the request is going to take longer to deal with, we will come back to you and let you know.
How we will contact you
We may contact you by phone, email or via social media. If you prefer a particular contact method please let us know.
How you can contact us
If you are unhappy with how we’ve handled your information or have further questions on the processing of your personal data, please get in touch.
You can write to us:
Inspired Recruitment
Suite 13.02, Level 13
84 Pitt Street
Sydney
NSW 2000
Or email: Lucas.leonard@inspiredrec.com.au